18/511 Support Officer
Service Delivery and Operations
Type: Fixed Term/Secondment - 8 February 2019
Hours: Part time - 30 hours
Business Group: Community Operations
Branch: Service Delivery & Operations
Salary: $43,538 - $56,256 pro rata
At the Department of Internal Affairs, the work we do makes it possible for community groups and charities to not only access funding, but also to learn the best way to manage themselves to be as effective as possible.
Working within the Community Operations Group you’ll have the opportunity to make a real difference in the lives of New Zealanders. That’s because we not only administer grant funding but provide information, resources and advice to ensure communities are resilient and achieve their aspirations.
As the Support Officer you will be required to bring your exceptional administration, planning, time management and organisational skills to support the regional team in Gisborne. You will also need to have great customer service skills as you will be dealing directly with customers by phone, email and in person regarding a wide range of enquiries.
This role is full of variety and your day-to-day activities will include:
- Coordinating team activities and booking meetings, travel and catering arrangements, preparing agendas and taking minutes.
- Monitoring the vehicle fleet, including monitoring and organising maintenance.
- Supporting customers to submit grant funding requests and additional information using an online system.
- Processing grant payments and customer results reports.
- Processing and managing purchase orders, invoices, expense claim forms and monthly reporting.
- Health & Safety checks and reporting
To be successful in this role you will have:
- Proven experience in an administrative position and supporting a team to function seamlessly
- Ability to establish and build strong working relationships
- Can-do attitude and an excellent eye for detail
- Good communication skills including sound written skills
- Ability to multi-task and manage a range of support functions
- An approachable manner, be innovative and have excellent time management skills
- Understanding of, or ability to learn, grant funding processes and guidelines
- Proficiency working with financial systems and processes
- Proven ability in the use of Microsoft Office including; Outlook, Word, PowerPoint, and Excel
If you want to join a team of smart, committed people who do some fairly spectacular work for New Zealand – then make sure you get in touch.
Applications close: 5pm, Wednesday 17 October 2018
For more information please contact: Craig Whibley on 06 868 1962 or email@example.com
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